Bylaws of the ALPHA OMEGA SOCIETY
Section 1: Membership Support
The members shall at all times abide by all written rules, directives, or principles and objectives of Alpha Omega.
While the right is reserved to question and/or criticize any matter, individual members who cannot abide by a final membership determination should have the courtesy to withdraw.
Section 2: Guest and Speaker Approval
No speakers, professional persons, business persons, or other guests are to be extended an invitation to meetings or activities unless they have been vouched for by at least one active member of Alpha Omega and the Director of Membership or other officer prior to attending. No media persons are to be extended an invitation to meetings or activities unless being approved by the Board of Directors. All efforts will be made to announce in the newsletter and/or email message board prior to the next monthly meeting a notice stating that a guest speaker(s), special guest(s) or the media will be attending a meeting. In the event of a guest speaker canceling their appearance at a meeting, the officers reserve the right to substitute a prior approved speaker without notice to the membership.
Section 3: Use of Alcoholic Beverages and Controlled Substances
At meetings, the use of alcoholic beverages and/or controlled substances will not be permitted. Any members violating this section of the by-laws will be given the choice of disposing of the alcoholic beverage or controlled substance or leaving. Food, snacks and/or desserts in which an alcoholic beverage was used as an ingredient must be labeled as such or it will be discarded.
Section 4: Code of Conduct and Decorum
At all times, the members are required that they conduct themselves in lady-like or gentlemanly manner according to your gender expression.
Our dress code requires that attire shall be appropriate to the gender being portrayed and that members will refrain from wearing bizarre or unusual attire to meetings (unless there is a special occasion and has been voted to waive this ruling prior to the meeting in question.) We do not want to draw negative attention to Alpha Omega or to our members.
Section 5: Payment of Meeting Fees
All members are responsible for payment of the meeting fee in advance or upon arrival at the meeting, as well as being responsible for the meeting fee of their guest if other than a guest speaker or professional person invited to contribute to the group. A reduced meeting fee will be levied for spouses or significant others when accompanied by the crossdresser at meetings.
No meeting fee is required of professional persons, guests and speakers who are contributing in their professional capacity and have been authorized in advance of the meeting.
As a courtesy, meeting fees may be waived for visiting officers of LGBT organizations upon approval by the Alpha Omega officers.
Section 6: Clothes Changing Facility
Whenever possible, Alpha Omega will provide an area for individuals attending meetings to change clothes, prior to and after meetings. A fee for use of sponsored changing areas may be instituted by approval of the membership, if deemed necessary.
Section 7: Security
The security of Alpha Omega and each of its members or prospective members must be protected. For this reason, membership names and other personal information are kept confidential for use solely by the officers in the conduct of business. Members are admonished to keep confidential all information they may receive in the mail, by email or by phone regarding meeting locations, telephone numbers or any information learned about other members. It is also understood that all officers will relinquish all rights to obtain or retain any information regarding the personal information of any member upon leaving her/his office. Failure to do so can be taken as willful misconduct against a member and may result in expulsion from Alpha Omega.
As part of our ongoing outreach efforts, the media may be asked to attend an Alpha Omega meeting or activity. If the media does attend, they will be required to sign a media confidentiality agreement (see definitions) prior to being given our meeting or activity location. Once signed, copies of the media confidentiality agreement shall be filed by the Director of Communications and by the Secretary to the board. A copy of the signed agreement shall be made available to the media member upon request.
Section 8: Logins, Passwords and Access Codes
Copies of all logins, passwords, access codes and related information including, but not limited to, phone numbers, IP addresses, account names and domain names shall be held by the Chair of the Board, Director of Communications, and the Secretary to the Board. Any changes to this information must be immediately communicated to Chair of the Board, Director of Communications and the Secretary to the Board. Failure to communicate such changes shall be considered a breach of security.
Section 9: Website, Email, Phone Line(s) and Answering Service Ownership
Alpha Omega website, email account, phone line(s), answering service, email message board and any other such service that is used shall be considered as to be owned by the Alpha Omega and wherever possible all information regarding these services shall be in Alpha Omega Society name rather than in a person's or member's name. The assigned contact name for these services and accounts shall be changed as officers of the applicable departments change so the new officer is designated as the contact person.
Section 10: Misconduct or Non-feasance of Members and Officers
Any member’s membership in Alpha Omega may be revoked and disciplinary action may be levied it the member is found guilty of any of the following:
a. Misappropriation of any funds of Alpha Omega.
b. Willful disobedience of Alpha Omega constitution or by-laws.
c. Verbal, written, or published statements detrimental to the security or peace of mind of individual members of Alpha Omega. or Alpha Omega as a whole.
d. Any use of a controlled substance or abuse of alcoholic beverages to the detriment of the membership or the general public.
e. Obtaining admission to Alpha Omega by false statements, concealment, deception or evasion of facts.
f. Overt sexual behavior or behavior not conducive to peace of mind for all. This includes behavior or dress calculated to offend others (partners, family members, guests, other members, etc.).
g. Appropriation of the personal property of any member or removal of such property.
h. Unauthorized disclosures of confidential information affecting another member, or the member's peace of mind or that of their family.
i. Refusal to assist in a duly authorized internal investigation in a disciplinary matter, willfully suppressing evidence or facts with regard there to or bearing false witness.
j. Failure to comply with rules, codes of conduct or any provision lawfully made by the officers with majority vote, or failure to adhere to any lawful regulations.
k. Any member holding an office may be charged and removed from office if found guilty of any of the following:
1. Failure to comply with any state, federal or provincial laws.
2. Misconduct or nonfeasance.
3. Any cause rendering their continuance in the office injurious to Alpha Omega or its members.
l. In the event of disciplinary action, all proceeding will be conducted according to Robert's Rules of Order.
Section 11: Duties of Officers
Each officer shall perform the duties customarily associated with their office, except that upon recommendation of the Chair of the Board and approval of the membership, certain duties may be delegated to other officers, departments or committees
a. The Chair of the Board shall preside at all meetings or activities as well as all Board of Directors meetings.
b. The Director of Outreach shall be responsible for all the duties of the Chair of the Board in her/his absence. The Director of Outreach shall coordinate meeting programs, community outreach programs, coordinating with other departments with regards to advertising for Alpha Omega, coordinating special guests, the media, etc.
c. The Director of Family Support shall coordinate programs for significant others, parents, children and other family members and friends of crossdressers.
d. The Director of Membership shall coordinate programs to assist new and potential members, coordinating and assigning interviewers with interested parties, etc.
e. The Director of Finance shall receive all moneys payable to Alpha Omega and disbursing funds in payment of obligations incurred and authorized by the Board of Directors. The Director of Finance shall be the designated contact person for the IRS and shall handle all such functions as may be required of that position. A financial report will only be given to regular members of Alpha Omega when requested; the Board of Directors, other departments and their respective members as needed for the performance of their duties.
f. The Director of Communications shall coordinate all communications including but not limited to the newsletter, the web site, email address(es), the phone line(s) and/or answering service(s), media releases and any other issue in which communications is a function.
g. The Secretary to the Board shall keep a record of all meetings and activities, maintain an accurate membership roster, conduct correspondence, and receive all moneys payable to the Alpha Omega in the absence of the Director of Finance.
Section 12: Board of Directors Meeting
The Board of Directors shall meet a minimum of 2 times per year. A quorum for a board meeting shall be greater than 50% of active board members.
Section 13: Rules for Conducting a Meeting
Robert's Rules of Order will be the authority for operating meetings if not otherwise covered by this constitution or by-laws.
Section 14: Publications
The newsletter and other publication(s) of the organization shall refrain from containing subject matter of a sexual, racial, partisan religious or partisan political nature and shall not disparage any transgender person or organization.
Section 15: Meeting Time
The Alpha Omega meeting shall be the second Saturday of each month. The Board of Directors may modify the meeting date in special situations.
Section 16: Cash Reserve Amount (Petty Cash) and Discretionary Funds
The amount held as a cash reserve, also known as petty cash, shall be determined by the Board of Directors. The Amount held for discretionary funds for use by the officers and/or Board of Directors for the conducting of necessary business shall be determined by the membership with recommendation by the Board of Directors.